oilfield support division

Vavau Virtual Co.is a full-service virtual support partner built specifically for oilfield companies. We handle the administrative and workforce functions that keep your operation running - HR and employee management, personnel credentialing and certification tracking, safety training coordination, crew scheduling and dispatch, and day-to-day administrative work. Everything is delivered virtually by a team with over 20 years of experience. You get one dedicated partner managing it all, so your field leaders can stay focused on the job.

We manage your accounts on the major contractor compliance and safety platforms that oilfield operators require, including ISNetworld (ISN), Veriforce (formerly PEC Premier), and Avetta. On each plattorm we handle document uploads, annual renewals, insurance certificate maintenance, employee qualification records, safety statistics submissions, training tracking, and corrective action plan (CAP) support. If your operators require a platform not listed here, let us know — we work with additional systems and can assess your specific needs during boarding.

We work alongside your existing team, not against them. Many of our clients have an office manager, field supervisor, or owner who is currently stretched across multiple roles. We step in to take the administrative and compliance workload off their plate - handling credentialing, scheduling logistics, HR paperwork, and safety plattorm management — so your people can focus on higher-priority tasks. We adapt to your structure and communicate directly with whoever makes sense on your end.

We offer retainer-based packages for ongoing virtual support, which gives your company predictable monthly costs and a dedicated team that knows your operation.

Every company's needs are different - a small independent operator has different requirements than a mid-size oilfield services contractor - so we customize each engagement based on the specific services you need, the size of your workforce, and the complexity of your compliance requirements. We'll walk you through the options on a no-obligation call and put together a package that fits your operation and your budget.

This is one of the most valuable things we do for our clients. We maintain a live tracking system for every employee's certifications, licenses, medical fitness records, and safety platform qualifications.

Our system automatically flags upcoming expirations and sends advance alerts at 60 days, 30 days, and 14 days before a credential lapses. When a renewalis coming up, we coordinate the scheduling, paperwork, and platform updates so nothing falls through. Expired credentials cost operators real money in fines, work stoppages, and lost cr icts — our job is to make sure that never nappens to you.

Yes — multi-site operations are something we handle regularly. We manage rotational shift planning, hitch scheduling, coverage gap identification, and last-minute callout coordination across multiple locations simultaneously. If you have field crews spread across different job sites, we keep everyone's schedules organized, flag gaps before they become a problem, and communicate directly with your field supervisors. We can also integrate with scheduling software your company already uses if applicable.

We move quickly. Once your onboarding is complete — which typically takes just a few business days — we can begin active support immediately. For clients with urgent credentialing deadlines, safety platform submissions, or scheduling gaps, we prioritize those needs from day one.

Urgent requests receive a response within two hours during business hours. Unlike hiring a full-time employee, there is no 30-to 90-day ramp-up period. We show up ready to work from the first week.

Absolutely. All client information - including employee records, safety platform credentials, operational data, and business documents — is treated as strictly confidential. Access to your accounts and data is limited to the specific VVC team members assigned to your account. We operate under internal confidentiality agreements, and a formal Non-Disclosure Agreement (NDA) is available for any client who requests one. Your information is never shared, sold, or disclosed to any third party without your written authorization.

No long-term lock-in is required to get started. We offer flexible retainer arrangements with options that fit different commitment levels. We are confident in the value we deliver, so we don't rely on lengthy contracts to keep our clients - we rely on results. That said, many of our clients choose ongoing retainer relationships because having a consistent, knowledgeable support team that knows their operation inside and out becomes genuinely valuable over time. We encourage new clients to start, experience the difference, and go from there.

Three reasons stand out. First, experience

— our team brings over 21 years of oilfield industry knowledge, so we understand your operations, your compliance requirements, and your workforce challenges without a learning curve.

Second, cost — a single full-time HR or admin employee costs $45,000-$82,000 per year before benefits, taxes, and turnover. Our retainer packages deliver more coverage at a fraction of that cost.

Third, capability - instead of one generalist employee, you get a full support team covering HR, credentialing, scheduling, training coordination, safety platform management, and admin, all integrated and working together. One partner, every need covered.